Rent Invoices Details
Introduction
The Rent Invoices Details report is designed to provide a detailed overview of rent invoices within the Property Management Solution. This report helps property managers and accounts users track rent collections, invoice amounts, and lease details for a specific period, based on filters like company, item group, date range, and currency.
1. Purpose of the Rent Invoices Details Report
The Rent Invoices Details report allows users to:
Monitor rent invoices: Track all rent-related invoices generated within a specific date range.
Filter by item group: View invoices categorized by different item groups (e.g., residential or commercial rent).
Analyze financial data: Display invoice amounts in both the company's base currency and a foreign currency if required.
Drill down into specific details: View individual invoice items and their associated dates and quantities.
This report is especially useful for property managers, accountants, and administrators who manage rent collections and lease details.
2. Key Fields in the Report
The Rent Invoices Details report includes the following columns:
Property:
- Description: The name of the property for which the rent invoice is generated.
Customer:
- Description: The name of the customer (tenant) who is paying the rent.
Lease:
- Description: The reference to the lease document for the property.
Advance Before:
- Description: Any advance payment made before the reporting period.
Invoice:
- Description: The reference number of the rent invoice.
Date:
- Description: The date when the invoice was generated.
Exchange Rate:
- Description: The exchange rate applied if a foreign currency is used.
Item:
- Description: The rent item or service associated with the invoice.
Quantity:
- Description: The quantity of the rent item or service.
Item Total:
- Description: The total amount for the rent item in the specified currency.
From Date:
- Description: The start date of the service or rent period.
To Date:
- Description: The end date of the service or rent period.
Monthly Breakdown (Optional):
- Description: The rent amounts broken down by month, if applicable.
Advance After:
- Description: Any advance payment made after the reporting period.
3. Report Filters
The Rent Invoices Details report includes the following filters to refine the data:
Company:
- Description: The company for which the report is generated.
Item Group:
Options: Item Group
Description: Filter the report based on the type of rent or service provided (e.g., Commercial Rent, Residential Rent).
Start Date:
- Description: The starting date of the period for which the report should display data.
End Date:
- Description: The end date of the period for which the report should display data.
Currency:
Options: Available currencies in the system.
Description: Display rent amounts in a specific currency (e.g., USD).
Extend:
- Description: A checkbox to extend or exclude certain conditions in the report (optional).
4. Usage
Generating the Report
Navigate to the Rent Invoices Details report within the Property Management Solution module.
Select the Company: Choose the company for which the report is generated.
Select the Item Group: Choose the type of rent or service you want to view (e.g., Commercial Rent, Residential Rent).
Select the Date Range: Choose the start and end dates for the report.
Select the Currency: If applicable, choose the currency to display the rent amounts.
Click "Run" to generate the report.